In order to estimate the budget of your call, you should calculate the cost of the international call. Here are several examples on the methods of international conference calls calculation.
Once you’ve entered your call data, containing participants names, country, cost per minute and total type, total the Cost per Minute column to get the overall cost per minute for the whole group. After that you have to multiply the total sum by the number of minutes that you think the teleconference will take up. For instance, if the cost per minute for all participants makes $2.56 and the phone call is going to last 30 minutes, the conference call will cost you $76.74.
In case the call duration is a lot more than expected, the overall cost exceeds the fixed budget. Make additional calculations and the total cost per minute calculation by using your spreadsheet, so that you will know exactly how much you’ll pay. There is no concern when the call is exceeded by a minute or two, because it’ll cost you only a few dollars. But it is very easy to raise them to fifteen minutes, for example. When you know, however, that additional fifteen minutes will decrease your budget with $38.37 (according to calculations above), you will certainly pay attention to time. Nice thing to do is to pre-calculate the total cost of five, ten, and fifteen minute conversation and put the list so that it is well seen during the call.
If expenses are higher than desired, use dial out instead of allowing toll free access to the conference. Dial out international conference calling rates are usually cheaper compared to toll free rates. The same is valid for the landlines rates which are less expensive than mobile phones’ rates.
Additional fees are calculated depending on the international conference calls service. Such are monthly fees, activation fees, or minimum usage specification. To avoid unpleasant surprises, it is good to find out in advance about any additional fees and conditions, when using the service.
Calculating the cost of international conference calls will help you get into the phone call budget. It will prepare you for the total conference call cost and will certainly keep your company from paying unplanned money.